Evidence.com provides a search feature to help you find the evidence you need. In the Evidence area, you can use any of three evidence search pages:
- All Evidence — Finds all evidence, including evidence that you do not have permission to view.
- My Evidence — Finds evidence that you own or uploaded. The User or Group filter is automatically set to your name.
- Shared Evidence — Finds evidence that has been shared with you by the evidence owner.
- On the menu bar, click Evidence.
The All Evidence page lists all evidence, sorted by the most recently recorded evidence.
- Search for the evidence that you need. The following table provides steps for search-related tasks.
|View evidence||In search results, click the title of evidence that you want to view.|
|Find evidence that you own||Click My Evidence.|
|Find evidence that is shared with you||Click Shared Evidence.|
|Change search results||
|Sort search results||
Use the Sort By list to select ID, Title, Uploaded Date, or Recorded Date and click Sort Order to change order.
When in Table view, click the column headings for ID, Title, Uploaded Date, or Recorded Date.
|Switch between page layout options (table, detailed, or gallery)||On the Page Layout list, click the layout you want.|
Evidence Search Filters
Evidence search filters help you limit search results to the evidence files that you want to see. Evidence.com includes in search results only the evidence files that match all the search filters that you set.
Basic Search Filters: These are always visible.
- ID — Limits search results to evidence whose ID includes the characters you enter in the ID box. For more information, see Text Search Details. You can also enter “None” as the search term to find evidence that does not have an ID.
- Title — Limits search results to evidence whose title includes the characters you enter in the Title box. For more information, see Text Search Details.
- User or Group — Limits search results to evidence owned by or uploaded by the group or user specified. To specify a user or group name, click in the box, start typing the name of the user or group, wait for Evidence.com to show the matching groups, and then click the group you want.
On the My Evidence page, the User or Group filter is set to your name by default.
- Date — Limits search results by either the recorded on, uploaded on, or deleted on date of evidence. You must also specify a date range by using the Start and End boxes, else the search is not limited by date range. Search results are inclusive of the dates specified.
- Start — The start of the date range. If the Start box is empty, the date range begins with the earliest possible date.
- End — The end of the date range. If the End box is empty, the date range ends with today.
- Category — Limits search results to evidence that is assigned to the category that you select. Categories determine the retention period of evidence assigned to them. By default, search results include evidence assigned to any category, including uncategorized evidence.
- Tag - Limits search results to evidence whose tags includes the characters you enter in the Tag box. For more information, see Text Search Details. You can also enter “None” as the search term to find evidence that does not have a tag.
Advanced Search Filters: Click Show Advanced Search to show this additional search filters.
- File Type — Limits search results to the file type selected. By default, search results include all file types.
- Status — Limits search results to evidence whose status matches the status selected.
By default, evidence searches are limited to evidence with a status of Active.
- Date Type — Limits Date search results to the selected date type.
- Flagged — Limits search results to evidence whose flag status matches the flag status selected.
Text Search Details
For evidence searches, the ID, Title, and Tag filters provide advanced text matching features.
- The text you enter can match any part of the data you are filtering. For example, if you enter 21 in the ID box, any evidence whose ID includes “21” in any portion of the ID is included in search results.
- You can search for more than one text string in a single filter. For example, if you enter 21 78 in the ID box, search results include evidence with the ID 213789 as well as 421278.
- The order of text strings is irrelevant. For example, if you enter 78 21 in the ID box, search results include evidence with the ID 213789.
Evidence Search View Type
Search results can be shown in table view (default) or gallery view. The table view shows the results as a list, while the gallery view shows thumbnail images for the results. Examples of the table and gallery views are shown below.