Evidence Groups build on-top of the existing Group feature in Axon Evidence.com to enable agencies to automatically assign evidence ownership to a Group and automate evidence access based on group membership. While users can be members/monitors of multiple groups at one time, each user and each piece of evidence can only be assigned to one Evidence Group at one time.
Evidence Groups are not a new resource in Axon Evidence.com. Every existing Group can use the Evidence Group functionality. Each piece of evidence will still have a Recorded By attribute, which must be populated with a User, but will now also have an associated Evidence Group attribute.
The primary difference between a Group and an Evidence Group is how they enable access to evidence. Group Monitors can access all evidence owned by Group Members, as long as the user that recorded the evidence is still a member of the group. Evidence Groups allows evidence to be assigned to the group and for users with the appropriate permissions to be able to access that evidence. This ensures users with the appropriate permissions can always access all evidence assigned to their groups; even if the user that recorded the evidence is no longer a member of the group.