To assist with managing submissions from individual invitations, the Citizen Evidence page has been added to the Evidence tab.
The Citizen Evidence page lists information about public portals and individual invites the user can access and provides links to Portal Details pages. Each list shows a maximum of 10 entries, with page numbers and navigation arrows below each list. Users can click a page number or use the navigation arrows to change the list results.
Users assigned to roles that have the View Portals (Individual & Public) permission set to Any Portal, will also see a Show/Hide Filters option. When Show Filter is clicked, a toggle switch is shown that allows the user to only show portals they own or show all the portals at the agency.
This page also provides links to create new public portals and individual invites.
The Portal Details pages provide general information about a public portal or individual invites. The information for portals and individual invites that have items to triage are in bold text and there is a blue indicator bar on the left-side of the entry. Users can access a Portal Details page by:
- Clicking View Submission in the email message they receive from Evidence.com after a submission is uploaded.
- In Evidence.com on the menu bar, click Evidence, then click Citizen Evidence. In the Public Portals or Individual Invites list, find the page you want to view and then click View Summary in the Portal Info column.
Portal Details pages for individual invites and public portals display similar information, but with some differences due to the additional requirements for public portals.
The Portal Details Page for an individual invite shows the following information:
- A summary of evidence submissions and whether any items require triage. Each summary item with a value is a link. Clicking the link takes you to an Evidence Search page with evidence associated with the portal. The evidence shown is filtered based on the link clicked.
If there are untriaged items in the submission, a button to review submissions is shown. - A link to the portal audit trail.
- Invitation information (created on, created by, associated categories, etc.).
- An Evidence List showing the submitted items.
The Portal Details page for a public portal shows the following information:
- A summary of evidence submissions and whether any items require triage. Each summary item with a value is a link. Clicking the link takes you to an Evidence Search page with evidence associated with the portal. The evidence shown is filtered based on the link clicked.
If there are untriaged items in the submission, a button to review submissions is shown. - Portal settings information (title, ID, categories, etc.).
- A link to the portal Audit Trail.
- An option to visit the portal, which opens the portal view shown to community members in a new browser tab.
- A toggle switch to close and reopen the portal.
- Public link information for sharing the public portal with new organizations, social media and other websites.
- The location information and map, if the location was added to the portal.
- The ID information for the current portal owner, the date the portal was created, and the ID information for the user that created the portal.